Privacy Policy

Data Privacy Policy for GEMPC Website

Effective Date: January 1, 2025

 

The GMA-7 Employees’ Multi-Purpose Cooperative (GEMPC) values your privacy and is committed to protecting your personal data. This Data Privacy Policy for GEMPC website outlines how we collect, use, store, and delete your data when you use our website and services. By registering and using this website, you consent to the practices described in this policy.

 

  1. Data We Collect

We collect the following categories of data when you register an account or use our services:

1.1 Personal Information:

  1. Full name
  2. Date of birth
  3. Contact details (email address, phone number, physical address)
  4. Membership ID
  5. Date of Birth
  6. Address (optional)
  7. Department

 

1.2 Financial Information:

  1. Payroll deduction records
  2. Share capital and savings deposits
  3. Transaction history (e.g., loans, payments, purchases)

 

1.3 Website Usage Data:

  1. Login activity and history
  2. IP addresses and device information
  3. Cookies and analytics data for improving user experience

 

  1. How We Use Your Data?

We process your data for the following purposes:

  1. Manage your membership account and verify your identity.
  2. Provide and deliver e-commerce services, including but not limited to Catering, Grocery, Canteen, Lending, and other offerings.
  3. Show records of payroll deductions, savings deposits, and share capital.
  4. Comply with legal obligations and regulatory requirements.
  5. Communicate updates, announcements, and promotions related to GEMPC services.

 

  1. Data Storage and Retention

3.1 What Data We Store?

GEMPC securely stores:

  1. Personal, financial, and usage data provided during account registration and use of the website.
  2. Transactional records related to e-commerce purchases, payroll deductions, savings deposits, and loan repayments.

 

3.2 Where and How We Store Data?

Data is stored on secure servers located in cloud assigned by a third-party host commissioned by GEMPC.

  1. Personal and financial data is encrypted during both transmission and storage.
  2. GEMPC implements industry-standard security measures, including firewalls and access controls, to prevent unauthorized access.

 

3.3 Retention Periods

  1. Active Members: Data is retained for the duration of membership and up to five (5) years after the account is closed or membership is terminated.
  2. Inactive Members: Data for deregistered members will be retained for up to five (5) years, unless legal or regulatory obligations require a longer retention period.
  3. Financial Records: Transactional and financial records are retained for up to ten (10) years, in compliance with audit and accounting laws.

 

3.4 Data Deletion

  1. After the retention period, personal data is securely deleted, anonymized, or destroyed to ensure it cannot be reconstructed.
  2. Members may request deletion of their personal data by contacting GEMPC, provided no pending obligations exist (e.g., unpaid loans, account balances).

 

3.5 Exceptions

GEMPC may retain certain data beyond the retention period for the following purposes:

  1. Comply with legal, tax, or regulatory requirements.
  2. Resolve disputes or enforce GEMPC’s policies.

 

 

  1. Sharing and Disclosure of Data

GEMPC does not sell or share your personal data with third parties for marketing purposes. However, we may disclose your data under the following circumstances:

  1. With Authorized Partners: For services such as payment processing, delivery, or system maintenance, subject to strict confidentiality agreements.
  2. Legal Compliance: When required by law, such as responding to subpoenas or court orders.
  3. For Fraud Prevention: To protect against unauthorized transactions and maintain website security.

 

  1. Member Rights

As a registered user, you have the following rights regarding your data:

  1. Access and Portability: Request a copy of the personal data GEMPC holds about you.
  2. Correction: Update or correct inaccurate information.
  3. Deletion: Request the deletion of your personal data, subject to retention and legal obligations.
  4. Objection: Object to processing your data for certain purposes.
  5. Withdraw Consent: Revoke your consent for data processing, which may impact your ability to access some services.

To exercise any of these rights, you may contact GEMPC at Ms. Hazel Reyes at the 2nd Floor, Members Lounge, GEMPC Building.

 

  1. Use of Cookies

GEMPC uses cookies and similar technologies to enhance your browsing experience, monitor website performance, and analyze user behavior. By using our website, you consent to the use of cookies in accordance with this policy.

 

  1. Data Security Measures

GEMPC takes your privacy seriously and implements robust security measures to protect your data, including:

  1. Data encryption during transmission and storage.
  2. Regular security audits and vulnerability testing.
  3. Restricted access to personal data by authorized personnel only.

 

 

 

 

  1. Updates to this Privacy Policy

GEMPC reserves the right to update this Privacy Policy to reflect changes in regulations, technology, or business practices. Any updates will be posted on the website, and members will be notified through email or website announcements.

 

  1. Contact Information

For questions, concerns, or requests regarding this Privacy Policy, please contact:
GMA-7 Employees’ Multi-Purpose Cooperative
132 Timog Avenue, Diliman Quezon City 1103

ecommerce@gma7empc.com

0289827777 local 9967

 

By registering for an account and using this website, you acknowledge that you have read, understood, and agreed to this Privacy Policy.